Inventory Item

Tracks an individual inventory item with stock levels and profitability analysis

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Create your Inventory Item
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AnyDB

The Inventory Item Template tracks detailed information about individual products stored, sold, or moved in a business. Designed for operational, procurement, and finance teams, it includes real-time stock levels, inventory movements, supplier references, and profitability metrics per item. It works in tandem with warehouse and transaction records to maintain an accurate and actionable view of each SKU.

Suitable for

Supply Chain

Description

Each inventory item is uniquely defined by fields such as Item Name, SKU, and Unit of Measure. The template calculates current stock, total received, total sold, and adjustments, using linked inventory transactions. In addition, it tracks costs, sales, and profitability, making it suitable not just for tracking inventory but also for assessing item-level performance.

Visual badges indicate stock status (e.g., IN STOCK, LOW STOCK) based on current quantity vs reorder thresholds. The form also includes attachments, supplier references, and color/size variants for catalog completeness.

Key Data Stored

  • Item Name – The product name or identifier
  • SKU – Unique Stock Keeping Unit
  • Category – e.g., Electronics, Packaging, Tools
  • Unit of Measure – How the item is tracked (Each, Box, Kg, etc.)
  • Supplier – Linked record for default vendor
  • Image – Product photo or reference image
  • Color / Size – Optional variants for visual or apparel-based goods
  • Notes – Additional product-level context

Stock Metrics (Auto-calculated)

  • Current Stock – Calculated from all stock-in, stock-out, transfers, and adjustments
  • Min Stock Level – Warning threshold for understocking
  • Reorder Level – When to initiate replenishment
  • Status – Visual badge: IN STOCK, REORDER, LOW STOCK
  • Optional Initial Stock – Manual override for setup use
  • Last Stock Transaction – Latest date when stock was changed

Profitability Fields (Auto-calculated)

  • Total Quantity Received / Sold / Adjusted / Transferred
  • Total Purchase Costs – Sum of all stock-in cost
  • Total Sales Revenue – Sum of all stock-out revenue
  • Average Cost per Unit
  • Average Selling Price
  • Average Profit per Unit
  • Total Profit – Sales minus costs
  • Stock Value – Value of current inventory (Current Stock × Avg Cost)

Linked Elements

  • Inventory Transactions – Stock movements (stock in, out, transfer, adjustment)
  • Supplier Reference – Vendor associated with this item

Business Use Cases

  • Retail & E-Commerce – Track SKU-level sales and profitability
  • Procurement Teams – Plan restocking based on reorder points and trends
  • Accounting – Monitor inventory value and margin per item
  • Operations – Flag stockout risks and warehouse transfers
  • Product Management – Review sales performance by item or category

Why This Template is Powerful

  • Real-Time Visibility – Live sync from all stock movements
  • Profitability Insight – Not just quantity, but cost and margin per item
  • Visual Indicators – Color-coded status for quick recognition
  • Flexible Configuration – Categories, units, variants, and suppliers
  • Scalable Design – Works across thousands of SKUs and multiple warehouses

This template forms the core of any inventory management system. It connects stock, movement, and profitability in one unified record.